The money side of an art practice should feel as manageable as the creative side. Artwork Archive's revenue and expense tracking lets you record every dollar that moves through your business, from artwork sales and grants to studio rent and framing, all in one place. You see what you earned, what you spent, and how your practice is actually doing, without a separate spreadsheet or any accounting background.
Because everything lives alongside your existing inventory, you can link an expense to a specific artwork or contact, attach receipts directly to a record, and set recurring payments once so they log themselves. When tax season arrives or you want to make a business decision, you generate a clean report in a few clicks instead of digging through a year of paperwork.
Who has access to Revenue and Expense features?
These features are available to
Upgrade your account in your Artwork Archive account settings.
What we cover in this tutorial
Logging income and expenses: Recording a new revenue or expense item in your account.
Setting up recurring expenses: Automating repeat costs like monthly studio rent, then managing, editing, and deleting them.
Tracking other revenue: Adding income beyond artwork sales, such as grants, commissions, and workshops.
Attaching files: Adding receipts, invoices, and other documents directly to a record.
Searching, sorting, and filtering: Stacking filters to pinpoint exactly the income or expense data you need.
Generating financial reports: Creating expense reports and revenue reports to inform decisions and prepare for tax season.
Get the most out of Revenue and Expense tracking
Log it as it happens. A receipt photographed and attached the day you buy supplies is one less thing to reconstruct in April. Small habits keep your records accurate without a big catch-up later.
Link expenses to the right artwork or contact. Connecting framing or shipping costs to a specific piece shows you the true cost of making and selling it, which helps you price future work.
Set recurring expenses once. Studio rent, subscriptions, and storage fees that repeat every month can log themselves, so your totals stay current without manual entry.
Track all your income, not just sales. Adding grants, commissions, teaching, and workshop fees gives you a complete picture of what supports your practice.
Run reports before you need them. A quick expense or revenue report each quarter keeps you ahead of tax season and surfaces trends.
Want to learn more?
Click here for step-by-step written instructions covering how to log income, track expenses, attach receipts, and run financial reports in Artwork Archive: