*NOTE* This feature is only available on Artist Professional, Artist Master, and all Organization plans.

When you have an art business, there are often times you'll need to invoice a customer for something not necessarily related to a piece of artwork. With our new Invoice Line Item tool, you're now able to create an invoice for such items. You're also able to add a non-artwork-related item to an existing invoice!

How to add an invoice item to an existing invoice:

Imagine the client that just purchased a painting from you is now asking to have it framed before you ship it to them. You'll want to reflect this in the invoice without changing the actual price of the painting. You can add the fee for the frame as a line item to an already existing invoice by following the steps below.

Click 'Income' in the left-hand menu, then click 'Invoices'. You'll be brought to the page filled with all of your existing invoices.

Find the existing Invoice you'd like to add a line item to.

Then, click the blue 'Edit' button towards the right of the invoice.

Click 'Add Invoice Line Item'

Write a short description of the item you're adding to the invoice and input the amount. You also have the option to choose a category for this item from the drop-down menu.

Be sure to click the blue 'Save' button to add this item to the invoice.

You'll see your additional invoice item appear underneath your original sale.

Be sure to click 'Save Invoice'

Once generated, your updated invoice will appear in both the 'Reports' and 'Invoices' sections of the left-hand menu.

Below is the preview of the final invoice. Both the sale and the invoice item are included in the total amount.

How to create an invoice for a revenue item not related to an artwork:

Let's say in addition to selling your work, you offer painting classes on the side. You want to invoice a student for their upcoming lesson.

Or, if you're an art center and you rent out your space for events, you can invoice for the rental fees.

Click 'Income' in the left-hand menu, then click 'Invoices'. You'll be brought to the page filled with all of your existing invoices.

Click 'New Invoice' towards the top of your page.

Select the contact the invoice is for from the drop-down menu.

NOTE: With every invoice, you'll be prompted to attach it to an existing contact, so please be sure to add the contact record before you create your invoice.

Click 'Add Invoice Line Item'

Write a short description of the item you're adding to the invoice and input the amount. You also have the option to choose a category for this item from the drop-down menu.

Please be sure to click 'Save'

Your invoice line item is now added to your invoice. Check to make sure all of the information is correct, then click 'Save Invoice'

Your new invoice will appear in both the 'Reports' and 'Invoices' sections of the left-hand menu.

Below is the preview of the final invoice.

Did this answer your question?