Note:
This feature is only available on Artist Professional, Artist Master, and all Organization plans.
Running an art business involves more than just selling artwork. Whether you're offering framing services, teaching workshops, or renting your gallery space, our Invoice Line Item tool lets you create professional invoices for all your revenue streams.
Adding Non-Artwork Items to Existing Invoices
Transform a simple artwork invoice into a comprehensive client solution:
Navigate to Sales Pipeline in the left-side menu
Select Invoices in the Sales Pipeline submenu
Locate the invoice you need to modify
Click the 'Edit' button to the right of the Invoice
Select Add Invoice Line Item
Enter:
A clear description of the additional service or item
The amount you're charging
Select a category from the drop-down menu (optional)
Click the blue Save button to add the item
Review the updated Invoice with both the artwork(s) and additional item(s)
Click Save Invoice to finalize your changes
Your updated invoice will now appear in both the Reports and Invoices sections, with all items included in the total amount.
Creating Standalone Service Invoices:
Let's say in addition to selling your work, you offer painting classes on the side. You want to invoice a student for their upcoming lesson. Or, if you're an art center and you rent out your space for events, you can invoice for the rental fees.
You can easily invoice for your expertise and additional offerings.
Navigate to the Sales Pipeline in the left-side menu
Click Invoices
Select New Invoice at the top of the page
Choose the client from your Contacts or create a new Contact record
Note: Every Invoice must be linked to a Contact record
Click Add Invoice Line Item
Provide:
A descriptive title for your service (e.g., "Private Painting Workshop - 2 hours")
The amount to charge
Select an appropriate category for reporting (optional)
Click Save to add the item
Review all information for accuracy
Click Save Invoice to generate your professional Invoice
Your new service invoice will be available in both Reports and Invoices sections, ready to share with your client.
Note:
With every Invoice, you'll be prompted attach the Invoice to an existing Contact record or to create a new Contact record.
If the Contact record already exists in your account, you can select from the already existing Contacts in the drop-down menu.
Strategic Uses for Line Item Invoices
Package complementary services with artwork purchases (framing + installation)
Create recurring revenue streams through workshops and classes
Monetize your space through studio or gallery rentals
Offer consulting services to collectors or emerging artists
Charge for digital assets like art licensing or digital art creation
Start diversifying your art business revenue today — create your first non-artwork invoice and discover new income opportunities!