Artwork Archive

Understand the key components of Artwork Archive's Income section, including Revenue/Expenses, Sales/Donations, and Invoices.

Income Section Overview

Create invoices, track payments, manage sales records, and track income, revenue, and expenses for a clear view of your financial health.

Financial Management

Learn to add, track, and manage income and expenses, including recurring expenses, in Artwork Archive.

Get Started with Income & Expense Tracking

Keep track of material costs, framing costs, fabrication costs and more.

Artwork-Specific Expense Tracking

Accurately track, organize and export your expenses, making it easier to gain financial insights and prepare for tax season.

Expense Categories in Artwork Archive

Organize and manage expenses related to artworks in your collection, such as storage, framing, and appraisals.

Expense Tracking & Document Upload (for Collectors)

Track your art collection revenue and expenses in Artwork Archive.

Revenue and Expense Tracking (for Organization Accounts)

Track income, revenue, and expenses for a clear view of your financial health.

Expenses & Revenue Tracking

Register, track and report on the sales from your art.

Getting started with Sales Tracking

How to Register a Sale

Keep track of your sales by location or buyer.

How to view your Sales by Location or Contact

How to remove a sale, donation or gift from a Piece Record.

How to Delete or Undo a Sale, Donation or Gift

Artwork status changes often, so tracking it is essential for staying organized.

Marking Artworks as Donated or Gifted

Record donor details, contact information and important sales data.

Recording an incoming Donation

🎨 Cha-ching! Your masterpiece just caught someone's eye!

Where can I find my Purchase Requests on Artwork Archive?

Sales & Donation Tracking

How to create and share an invoice for a client from a sale or from a purchase request.

Creating Invoices in Artwork Archive

Invoicing

Adding multiple sales or items to one invoice

Send out branded invoices to your clients.

Can I customize my invoice template?

Including a frame with an existing sale? Charging for a painting class? Renting out your gallery space for the night? Create an invoice!

How to create Invoices for items other than Pieces

Tracking Art Commissions in Artwork Archive

Preview how your client will view an invoice before you sent it. Ensure a professional experience that reflects your brand.

How can I preview an Invoice before I send it?

Share professional invoices directly to your client's inbox and get paid faster.

How do I send my Invoices to clients?

Allow clients to pay in installments with partial payments.

Creating partial payments and scheduling payments

Your client’s experience with Invoices on Artwork Archive

Hit send too soon? Here's how to edit an invoice after you've already sent it to your client.

Can I edit an Invoice once it has been sent?

Invoices FAQs

Learn how to quickly connect your PayPal account to Artwork Archive to start accepting online payments through invoices.

Setting Up PayPal Integration for Online Payments

Artwork Archive supports PayPal in 20 currencies across many countries. Find out which currency works in your country.

Which Currencies are Supported in Payment Processing?

Artwork Archive does not charge any fees for sales made through the platform. Standard PayPal fees do apply.

Are there any fees associated with Payment Processing?

Why Artwork Archive integrated with Paypal on the invoice feature and how you can be paid with or without it.

Can I use other types of payments other than PayPal?

Offer buyers the option to purchase directly through an external payment link in addition to Artwork Archive's invoice flow.

Add an External Payment Link as an Alternative Purchase Option

Learn how to issue refunds through PayPal, understand PayPal's fees and policies, and update your records in Artwork Archive accordingly.