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What is Artwork Archive?
What is Artwork Archive?

Here for the first time? See how Artwork Archive can help; from organizing and inventorying, to contact management and location tracking.

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Written by Cassidy
Updated over a week ago

Artwork Archive is a powerful, cloud-based platform designed to streamline and simplify the management of art inventory and collections for artists, collectors, and institutions around the world. Whether you're a professional artist looking to organize and manage your inventory, a passionate collector wanting to catalog your collection, or an arts organization needing to manage multiple artists and exhibitions, Artwork Archive provides a comprehensive suite of tools to help you achieve your goals.

Key Features and Benefits:

  • Inventory Management: Easily upload, organize, and manage your artworks with detailed piece records. Include high-resolution images, artwork details, provenance information, exhibition history, and more. Use Tags, Collections, and powerful search and filter options to quickly find and sort your artworks.

  • Location Tracking: Keep track of your artworks' whereabouts with location records. Whether your pieces are in your studio, a gallery, a collector's home, or a storage facility, you'll always know where they are.

  • Contact Management: Maintain a centralized database of your contacts, including collectors, galleries, collaborators, appraisers or other suppliers. Record purchase and sale information, generate invoices, and keep track of your communications and interactions.

  • Reporting and Documenting: Generate professional reports and documents with just a few clicks. Create inventory reports, consignment reports, invoices, price lists, portfolio pages, and more. Customize your reports with your branding and easily share them as PDFs or online.

  • Sales and Invoice Tracking: Record sales information, generate invoices, and keep track of payments. Gain insights into your sales history and financial performance.

  • Secure Cloud Storage: Safely store your artwork data in the cloud, accessible from anywhere with an internet connection. Benefit from automatic backups and the peace of mind that your information is protected.

  • Collaboration and Sharing: Share your artworks and collection with others through Private Rooms or a Public Profile. Collaborate with clients, galleries, and team members, and manage inquiries directly through the platform.

  • Integrations: Extend the functionality of Artwork Archive by embedding your portfolio or collections on an existing website, eliminating the need for double entry.

  • Customer Service: At Artwork Archive, we pride ourselves on exceptional customer service and work closely with our clients to build the best possible art management system for their needs. Our dedicated support team, made up of real humans, is always ready to assist you with any questions or concerns you may have.

  • Easy migration: We understand that transitioning to a new art management system can be daunting, which is why we offer the ability to import your data from any other platform or Excel spreadsheet. Our team is here to help you seamlessly migrate your data and get started with Artwork Archive.


Our Story + Mission

Artwork Archive is a cloud-based art inventory management system founded in 2010 in Denver, Colorado. As one of the first cloud-based art inventory systems, we have grown to become an industry leader, serving thousands of artists, collectors, and organizations in over 120 countries.

Our mission is to provide artists, collectors, and organizations with the tools they need to efficiently manage their art. We believe that every artist should have the resources to manage, market, and grow their business, and every art collector, whether an individual or institution, should have a way to organize, catalog, and protect their collections.

Inspired by personal experiences, our co-founders, John and Justin, set out to create a solution that addresses the unique challenges faced by artists and collectors. When John's mother, an oil painter, lost years of valuable information about her art career due to a hard drive crash, he realized the need for a secure, cloud-based art management system. Similarly, when Justin's basement flooded, damaging his artworks and leaving him struggling to find receipts and documentation, he discovered the lack of accessible and affordable collection management solutions.

Together, John and Justin developed Artwork Archive to provide a user-friendly, feature-rich platform that caters to the needs of modern-day artists, collectors, and organizations. Our system is designed to be accessible enough for early-stage artists or collectors while being powerful enough for complex organizations managing global collections.

At Artwork Archive, we pride ourselves on exceptional customer service and work closely with our clients to build the best possible art management system for their needs. We are committed to providing a website that is accessible to the widest possible audience, regardless of technology or ability, and actively work to adhere to many of the available standards and guidelines.

Our tools help you streamline your art management processes, save time, and focus on what matters most – creating, collecting, and promoting exceptional art. Whether you're managing a studio career, art collection, public art program, artist estate, art consultancy firm, foundation, or museum collection, Artwork Archive is here to help you get organized and grow your business.

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