You can create Edition records in Artwork Archive for original works produced as multiples.

Examples of Editions:

Printmakers: Hand-pulled lithographs, etchings, screen prints
Photographers: Archival pigment prints from one negative
Sculptors: Bronze castings, resin multiples
Ceramicists: Vessels created from the same mold or template
Painters: Giclée prints of original paintings

Why use the Editions feature?

Track each numbered piece individually with full artwork functionality
Generate professional Certificates of Authenticity automatically
Manage sales, locations, and exhibition history for each edition
Prevent double-selling with real-time availability tracking
Create professional reports filtered by edition name

Did you know?

This article shows you where to create editions. For complete information about editions, see: Get Started with Editions

Create a new Edition

Via Editions

Navigate to Artwork in the left-side menu > Editions
Then select + New Edition in the top menu.
You will then be taken to the screen to create the Edition.
- [Optional] You can choose an existing Piece record in your inventory if you want to nest this Edition under a "Master" Piece.
- The Master Piece refers to the original Piece record that your Editions can be linked to and created from. If you have an Edition that is based on original artwork and you want to link them together in your records, you can do that with the Editions feature. Your Editions of that work will then show up nested under that artwork record.
  For example, if you have an original oil painting titled "Sunset Boulevard" in your inventory and later create a limited edition print series based on that painting, you would designate the original oil painting as the Master Piece when creating the Edition set. The print editions would then be linked to this Master Piece record, allowing you to see all related pieces grouped together when viewing the original artwork's record.

Via existing Piece record

Use this method when you want to create an Edition based on an original artwork already in your inventory. This automatically links the Edition to the original as the Master Piece for provenance tracking.

Navigate to Artwork in the left-side menu > Pieces
Locate and select the Piece record for which you're wanting to create an Edition
Locate the Original Editions section within the individual Piece record view
Select the blue New Edition text to begin creating an Edition based on the original Piece record

Limited vs Open Editions

After clicking + New Edition (via either method above), you can continue working in the Edition creation form where you'll choose between Limited or Open Editions.

Limited editions

Use Limited Editions when you want a fixed number of pieces (e.g., 25 prints total).

In the "Number in Limited Edition" field: Enter the total you plan to create (e.g., 25)
In the "Initial pieces to create" field: Enter how many you're creating right now (e.g., 10)
[Optional] Enter the number of Artist Proofs in the "Initial proofs to create" field
Click "Save Edition"
Set default information that will apply to all pieces:
- Medium, dimensions, pricing, etc.
- This saves time—you won't re-enter data for each numbered piece

💡 After saving, you'll see your Edition view showing all individual Edition pieces with their numbers and availability status.

Open editions

Use Open Editions when you create pieces on demand with no predetermined limit (e.g., giclée prints made as orders come in).

In the "Initial pieces to create" field: Enter how many you want to start with
- Maximum 1,000 pieces per edition set
- You can add or remove pieces anytime
Set default information (medium, dimensions, pricing, etc.)
Click "Save Edition"