Artwork Management
Manage artworks, editions, collections and loans with best practices for data and images.
30 articles
How to Upload ArtworkStep-by-step guide for uploading artwork individually, in bulk, or via import on Artwork Archive.
A Guide to Filling Out a Piece Record (for Artists)Everything you need to know about what each field means when adding a new artwork to your inventory.
How to Bulk Upload Artwork ManuallySave hours with powerful Bulk Uploads — manually add up to 20 Pieces at a time
Uploading Artwork from an iPhone or iPad
How to Add Video Links and Audio Files to Your Artwork RecordsUpload videos and audio files to your Piece records.
How to Edit, Copy, or Delete an ArtworkEasily change, duplicate or delete an artwork record.
How to quick edit an Artwork RecordEdit faster and get more done.
How to Bulk Edit PiecesQuickly update multiple pieces at once with the Bulk Edit feature
How to Update the Status of an ArtworkUpdate artwork statuses individually or in bulk and declutter your main view by hiding archived pieces.
How to Edit or Delete MediumsHow to add, edit or delete duplicate mediums connected to your Piece Records
How to change the order of your Piece imagesYou can drag and drop your images to get them in any order you wish.
How to insert a hyperlink into a Piece record descriptionConnect your audience directly to your work or an external website with clickable links in descriptions.
Artists: Upload artworks directly to an Organization's inventory with Artwork ArchiveSave time by uploading works from your account directly into an org account.
A Guide to Filling Out a Piece Record (for Collection Management)Everything you need to know about what each field means when adding a new artwork to your inventory.
How to view Exhibition History for a PieceCan I view an archive of my exhibitions, competitions or shows?
Editions
Manage, inventory, and organize limited edition prints and editioned artworks.
Get Started with EditionsEverything you need to know about creating open and limited editions in Artwork Archive.
How to add a new EditionGetting started with Editions in Artwork Archive.
What is the difference between Editions and Runs/Reproductions?And when should I use which one?
How do I view my Editions?Where to locate editions and how to filter by editions.
Collections
Organize artworks into visual groupings for easier organizing and display.
Making Collections of Your ArtworkEverything you need to know about organizing your work into Collections.
Making the Pieces in your Collections public or privateYou have full control over which Pieces in your inventory are public or private. Find out more!
How to Sort and Custom Order the Pieces in a Collection
Maintenance & Loans
Document maintenance, conservation, and loan agreements for your artworks.
How do I sort and filter my Pieces?Easily organize, find and view your artwork.
How to Use Tags to Organize Your Pieces and ContactsLearn to create, edit, and manage keyword tags to categorize and organize artwork and contacts in your account.
View Your Artwork in Slideshow ModeGiving a presentation? Have a client to impress? Show off your latest work from anywhere with slideshow mode.
How to Change the View of Your Internal Dashboard for CollectorsCustomize how you view your archive visually to best suit your needs