Artwork Archive

Manage artworks, editions, collections and loans with best practices for data and images.

Artwork Management

Step-by-step guide for uploading artwork individually, in bulk, or via import on Artwork Archive.

How to Upload Artwork

Everything you need to know about what each field means when adding a new artwork to your inventory.

A Guide to Filling Out a Piece Record (for Artists)

Save hours with powerful Bulk Uploads — manually add up to 20 Pieces at a time

How to Bulk Upload Artwork Manually

Uploading Artwork from an iPhone or iPad

Upload videos and audio files to your Piece records.

How to Add Video Links and Audio Files to Your Artwork Records

Easily change, duplicate or delete an artwork record.

How to Edit, Copy, or Delete an Artwork

How to quick edit an Artwork Record

Quickly update multiple pieces at once with the Bulk Edit feature

How to Bulk Edit Pieces

Update artwork statuses individually or in bulk and declutter your main view by hiding archived pieces.

How to Update the Status of an Artwork

How to add, edit or delete duplicate mediums connected to your Piece Records

How to Edit or Delete Mediums

You can drag and drop your images to get them in any order you wish.

How to change the order of your Piece images

Connect your audience directly to your work or an external website with clickable links in descriptions.

How to insert a hyperlink into a Piece record description

Save time by uploading works from your account directly into an org account.

Artists: Upload artworks directly to Organizations with an Artwork Archive account.

A Guide to Filling Out a Piece Record (for Collection Management)

Can I view an archive of my exhibitions, competitions or shows?

How to view Exhibition History for a Piece

Artwork Piece Records

Everything you need to know about creating open and limited editions in Artwork Archive.

Get Started with Editions

Getting started with Editions in Artwork Archive.

How to add a new Edition

What is the difference between Editions and Reproductions?

Where to locate editions and how to filter by editions.

How do I view my Editions?

Manage, inventory, and organize limited edition prints and editioned artworks.

Editions

Track and archive your reproduction items with this straightforward guide to managing reproduction runs in Artwork Archive.

How to create a Print Run or Reproduction Run

How to add prints to a Reproduction Run

How to add Reproductions to a Location

How to edit the size dimensions of your Reproduction Run

How to add proofs to Reproductions

How to delete Reproduction Prints and Runs

How to assign Reproductions to an Exhibition/Show

Runs/Reproductions

Everything you need to know about organizing your work into Collections.

Making Collections of Your Artwork

You have full control over which Pieces in your inventory are public or private. Find out more!

Making the Pieces in your Collections public or private

How to Sort and Custom Order the Pieces in a Collection

Organize artworks into visual groupings for easier organizing and display.

Collections

Document maintenance, conservation, and loan agreements for your artworks.

Maintenance & Loans

Stay on top of your loans whether they are on loan into your organization or out on loan with another institution.

How to Track Loans in and Out of Your Collection (for Organizations)

Loans Tracking

Track past maintenance records, store important contacts, schedule upcoming appointments.

Adding a new Maintenance Record

Quickly generate a report that will break down total costs of maintenance.

Creating a report of your Maintenance Records

Maintenance Records

Easily organize, find and view your artwork.

How do I sort and filter my Pieces?

Learn to create, edit, and manage keyword tags to categorize and organize artwork and contacts in your account.

How to Use Tags to Organize Your Pieces and Contacts

Giving a presentation? Have a client to impress? Show off your latest work from anywhere with slideshow mode.

View Your Artwork in Slideshow Mode

Customize how you view your archive visually to best suit your needs

How to Change the View of Your Internal Dashboard for Collectors

Organization & Best Practices

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Go to Artwork Archive

Find answers and get help from Intercom Support and Community Experts

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