Artwork Archive's Revenue and Expenses feature allows you to track income and expenses related to your art collection. This helps you understand the true cost of your collection and manage it effectively.
Expense Tracking:
Record general expenses and expenses for specific artworks
Log costs for shipping, framing, installation, lighting, fabrication, photography, and marketing
Gain insights into spending categories and generate one-click expense reports
Track commission distributions and payments to artists
Revenue Tracking:
Register sales and track other revenue types like rentals, merchandise, and grants
Note: Sales recording is covered in a separate tutorial here.
Adding a Revenue or Expense Item:
Click Income in the left-side menu and select Revenue/Expenses
Click + New Item and choose Expense or Other Revenue
Enter a Short Description, Amount, Memo, and select a Category
Optionally, select or create a Contact for the payee
If the expense is related to a specific piece, select the piece
Click Save
Editing a Revenue or Expense Item:
Click Income and select Revenue/Expenses
Click Action and Edit next to the item, or click the item's title and then Edit
Make changes and click Save
Adding Additional Files to a Revenue or Expense Item:
If you'd like to attach a copy of the receipt or another important document pertaining to an expense, you can!
Click Income > Revenue/Expenses
Select the item's title or View from the Action menu
Scroll to find Additional Files section, click Add File
Choose a file, enter a name and notes, and click Save File
Deleting a Revenue or Expense Item:
Click Income and select Revenue/Expenses
Click Action and Delete next to the item, or click the item's title and then Delete
Creating an Expense for an Individual Artwork:
Open the artwork record and scroll to the Expenses section in the bottom right
Click New Expense, enter details, and click Save
The expense will appear on the artwork record and in the comprehensive list under Income
Viewing, Filtering, Sorting, and Searching Expenses:
View all expenses under the Income tab
Filter expenses by Date, Type, Category, and Payer/Payee
Sort expenses by Date, Description, or Amount
Search for expenses using the search bar at the top of the Revenue/Expenses page
