Call Submissions is a new feature on the Artwork Archive platform. From here you can Find Calls and apply directly to calls from organizations that have hosted and are managing their Call for Entry through the Artwork Archive platform.
Did you know?
If you do not have an Artwork Archive account, you will need to create a Submit-Only account to apply to Calls for Entry and track your submissions.
Click here to learn How to Apply to a Call on Artwork Archive Using a Submit-Only Account
Step 1: How to Start a Call Submission
Manage calls and opportunities you are interested in from the Call Submission page, found in the left-side menu. Here, you can:
Find Calls and save them for later:
Browse for a call you're interested in.
Select Apply > Submit to Call to navigate to the Edit Submission page.
To save it for later, choose Save Submission as Draft. The call will now appear on your Call Submissions page.
View All Saved and Submitted Applications:
Access all saved calls and submitted applications on the Call Submissions page.
Use the drop-down menu in the top-right corner to sort saved calls in various ways.
Edit Draft Submissions:
To apply to a submission select Edit from the Actions menu. This will take you to the Edit Submission page, where you can complete and submit your application.
Step 2: How to Edit Submission
Call contact and deadline details: This field lists important dates and the organization's contact information related to the call submission.
Questions for Submission
Questions for Submission: This field will only appear if the call requires questions for the application. The question will appear at the top of the text box in which you complete your answer.
Call Submission > Edit > Questions for Submission
Uploading Images
When submitting your pieces:
You can pick from all the artwork within your inventory, all the details about each piece will automatically fill in for you.
Or you can upload new pieces that will be automatically added to your inventory
Upload new pieces for submission: This upload field allows you to upload images individually or in bulk.
Call Submission > Edit > Upload new pieces for submission
Bulk piece upload allows you to add up to 20 images at a time.
We accept most file types and images can be up to 30 MB. We recommend using the following file formats: JPG, PNG and PDF.
Select your pieces: Select Piece records from your inventory that you wish to include in your submission.
Click the "Add" or "Remove" button to copy your chosen Pieces from your inventory to the submission form.
Show Filters: Here you can filter your inventory Piece records to locate the Pieces you wish to include in your submission.
Did you know?
Filters are only available to full Artwork Archive accounts. This feature is not available to Submit-Only accounts.
6. Selected Pieces: As you select pieces for the submission they will appear as thumbnails in this field, ready for saving as a draft.
7. Cancel or Save Submission as Draft:
Save Submission as Draft: Clicking this will save your progress. You can view and edit your draft on the Call Submissions page.
Cancel: This will discard your current selections and exit the submission process without saving any changes.
Step 3: Viewing Your Submission To Call
The Submission To Call page allows you to view your draft submission, edit images to submit and upload additional files (if required).
Call Submissions: Navigates to your list of draft and submitted calls.
Edit Submissions: Navigates to the Edit Submission page where you can edit your artwork Pieces and answer questions required for the submission.
Call contact and deadline details: This field lists important dates and the call organization contact information related to the call submission.
Submission Page: This link directs you to the Call for Entry information page where the entire call details can be viewed.
Draft Submission
Work To Submit: Shows thumbnails of your images and their details ready to be submitted.
Edit: By selecting Edit, a window will pop up, allowing you to edit multiple fields of the Piece record selected.
Note:
When editing an image within a Submission To Call page you also are editing a piece record directly, any edits will be reflected in your Artwork Archive inventory.
Adding Additional Files to a Submission
7. Additional Files for Submission: This section appears only if the call requires specific additional files to be included in the application. A list of required files, as specified by the organization, will be displayed here.
8. Additional Files: Use this section to upload your additional files.
Supported file types: All file formats
File size limit: Up to 30MB
Steps to upload:
Click Choose File to select a file from your device.
Enter a Name for the file and add any Notes (optional).
Click Save File to upload.
9. Add New File: To upload more files, click Add New File. You can repeat this step as many times as needed.
10. Questions and Answers: Here, you can view you answers to questions required for the call application. To edit your answers, select Edit Submission. This section will only appear if questions were required for the submission.
Step 4: You are ready to submit your application!
The final step to completing your submission is to select Submit to Call located at the bottom of the application.
Before proceeding you will be presented with any !Possible Issues and a Submission Checklist before the application is submitted. Please check your submission carefully.
11. Edit Submission: This takes you to the Edit Submission page where you can edit your artwork Pieces and answer questions required for the application.
12. Submit to Call: The final step to completing your submission is to select Submit to Call.
Calls with entry fees to apply
If the Call for Entry has a required fee you will be prompted to make the a payment once you click Submit to Call.
The submission is only complete once the entry fee has been paid.
Fees are currently charged in US Dollars
On your banking statement the payment will appear as a charge from ARTWORKARCHIVE.COM
For further Q&A please visit Information on Paid Calls/Entry Fee's for Artists