You want your invoices to reflect your brand. But, you don't want to create them from scratch every time. That's why we made it easy to add your logo or headshot, and a customized header to your Invoices.
Getting Started
Navigate to the My Profile tab on your left-side menu
Select Profile Info in the top menu
Here, you can upload a bio photo and logo
Click Save
By default, if you have both a bio photo and a logo, the logo will be applied to the online invoicing and invoicing URLs.
Add a Header Image for a PDF Invoice
For PDF Invoices, you can add a custom letterhead.
Navigate to the My Profile tab on your left-side menu
Select Profile Info in the top menu
Scroll down to Report Header
Select Choose File and upload your letterhead
Artwork Archive Tip: The recommended header image size for all reports, including invoices, is 1600px by 300px
Click the blue Save button at the bottom of the page
Create your Invoice
When you go to send you Invoice, you will see an option to send as a PDF.
Clicking "Generate Invoice PDF" will bring up these options for your Invoice customization. Select the options you would like to use in your invoice by clicking the buttons next to the options.
PDF Invoice Example with Logo
PDF Invoice Example with Header Image
Set Default Invoice Notes
You can also set default Invoice notes to appear on every Invoice like copyright or payment information.
Navigate to Account > Set Default Invoice Notes
Did you know?
The rich text editor in the "Set default notes for new invoice" section lets you format your text to make important information stand out. You can use bold for headings, italics for emphasis, and create bulleted or numbered lists to organize details like payment terms or shipping policies.
The link button (🔗) allows you to add clickable links to your website or Public Profile. Once you save your default notes saved here, they'll automatically appear at the bottom of every new invoice you create, saving you time while maintaining a professional appearance.
Note:
Be sure to paste the full URL if including hyperlinks (🔗) in the "Notes" field, i.e. your hyperlink URL needs to start with "https://www."
✅ Correct: https://www.artworkarchive.com
❌ Incorrect: www.artworkarchive.com (missing https://)
Why this matters: If you don't include "https://" at the beginning, the link won't work properly. Always copy the full address from your browser's address bar.
Learn More
Have more questions?
You can always send us a message by clicking the Question Mark icon at the bottom right-hand corner of any Artwork Archive page. Our team is happy to help!