After creating an Invoice, you can send it through Artwork Archive in three ways:
Directly to the client's email
By copying the invoice URL into a message
As a PDF
Sending an Invoice directly from Artwork Archive
Navigate to Sales Pipeline > Invoices on the left-side menu
Click on the number of the Invoice you'd like to send
Click the blue Send Invoice button at the top of the Invoice page
Select a recipient from your contact list or add an email
Add a customized message thanking your buyer
Check if you want a copy of the invoice sent to your inbox as well for documentation purposes
Click Send
How to send a PDF Invoice
There might be times where you want to send a PDF Invoice or generate an Invoice to be printed out. You can do this through the PDF invoice option.
Remember
PDF's do not have PayPal integration capabilities.
Click Send Invoice at the top of your invoice
Select Generate Invoice PDF
Your PDF Invoice is generated and stored under Reports/Docs > Reports
Click the down arrow next to the name of the Invoice to View, Download, Copy URL, Share, or Rename it
In the Sharing Report pop-up, click on the box next to Contacts to select a Contact previously created in Artwork Archive from the drop-down menu
You may send the Report to more than one person by continuing to click on the box and selecting a Contact from the drop-down menu
How to edit an Invoice after it's been sent:
You can edit online Invoices after sending them, and the changes will automatically update for the client. This includes modifications to payment amounts, due dates, or other details.
However, for PDF Invoices, you'll need to regenerate and resend the Invoice if any changes are required.
Note:
PayPal Processing is a Premium Feature and not available on Artist Apprentice or Collector Starter accounts. You can upgrade your account at any time by going to Account in the upper right-hand corner of your screen, or by clicking here.
Have more questions?
You can always send us a message by clicking the Question Mark icon at the bottom right-hand corner of any Artwork Archive page.
Our team is happy to help!