This article includes two video tutorials:
A quick overview of what Private Rooms can do
A full walkthrough of building, managing, and sharing your own
Who has access to Private Rooms?
The Private Rooms feature is available to
Short Video Tutorial
This quick video gives you a snapshot of what's possible with Private Rooms: curating pieces from your inventory, controlling exactly which details viewers see, and sharing a polished presentation through a single link.
Full Video Tutorial
Because everything pulls from your existing Artwork Archive inventory, there is nothing to rebuild and no images to export or re-upload. This comprehensive tutorial goes step-by-step through creating, managing, updating, and sharing a Private Room, plus what the experience looks like on your client's end. Where the short video shows you what's possible, this one shows you how to do it.
What this tutorial covers
Creating your first room: Creating a new Private Room within your account.
Curating and arranging your artwork: Using filters and search tools to pull specific pieces from your collection, then arranging the exact order viewers move through.
Customizing artwork details: Choosing which details appear for each Piece, including added context like exhibitions, publications, and provenance, so viewers get the story you want them to see.
Setting viewer permissions: Deciding whether viewers can send you messages, mark favorites, and download image files.
Previewing and Publishing: Running a final preview, publishing your room, and managing its status and password protection (optional).
Sharing and use cases: How to share your finished room, plus real ways artists use Private Rooms with collectors, galleries, and curators.
Your client's experience: What recipients see when they open your room, and how they can send inquiries and purchase requests directly from it.
Here is how to get the most out of Private Rooms
Set permissions to match your goal. If you want input on the work, turn on messages and favorites so viewers can respond piece by piece.
Add password protection for sensitive shares. When a room includes unreleased work or details meant for one person, you can set a password so only your intended viewer can open it (optional).
Curate rather than dump. A focused room of a few strong, related works reads as an intentional presentation. Use the filters and search tools to pull exactly the pieces that fit your audience.
Arrange the order on purpose. The sequence shapes how someone experiences your practice, so lead with the piece you most want them to see and build from there.
Preview before you publish. The viewer preview shows your room exactly as the recipient will see it, which is the quickest way to catch a detail you meant to hide or a piece that is out of order.
Build a different room for each audience. Tailor the pieces, details, and permissions for a collector, a gallery, or a curator, so every recipient gets a presentation made for them.
Want to learn more?
Click here for step-by-step written instructions covering every setting, permission, and sharing option for Private Rooms in Artwork Archive: