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Call for Entry: How to Activate the Paid Call Feature for Organizations

Updated over 2 weeks ago

This section is only applicable if your Call for Entry has a submission fee. The Paid Calls feature allows organizations to host and manage call with an application fee.

Note:

By default, the Paid Calls feature is not activated.


Steps to Activate the Paid Call Feature

Step 1. Validation of Organization

Before activating the Paid Call feature we first need to validate your organization.

This step is initiated when creating your Call for Entry.

  • Within the Submission Fees section select Register for paid call support.

  • This will take you to the Paid Calls Terms which you can review here.

  • Once you have clicked to Accept These Terms you will be asked a series of questions we need in order for Artwork Archive to complete the validation process.

Step 2. Required Information

In order to validate your organization we need the following information pertaining to your organization.

  • Official Business Name

  • Billing Country

  • Billing ZIP/Postal Code

  • Tax ID Type

  • Tax ID

  • Once you have completed these steps Artwork Archive will be in touch to confirm validation of your organization or request further information. This will come via an encrypted online form to ensure privacy.

Step 3. Completion of Validation Process

On successful completion of the organization validation process the Submission Fees field will become active within the Call for Entry platform.

  • You are now able to select whether the call has and entry fee and set the amount as desired.

Note:

At this time all fees for calls are processed in US Dollars.


Configuring Your Paid Call Fee Structure

Once validated, you have two options for setting up your paid call:

Option 1: Fixed Entry Fee Only

Set a single submission fee that applies to all submissions regardless of the number of pieces submitted.

Option 2: Entry Fee with Piece Limit

  • Set a base submission fee that includes a specific number of pieces

  • Set an additional fee for each Piece beyond the included limit

    • E.g., "Base fee of $25 includes up to 5 pieces, with $10 for each additional piece"

  • Important Limitation: You cannot create a paid call with unlimited pieces AND charge additional fees per piece

Important Notes:

  • At this time all fees for calls are processed in US Dollars

  • Once your call is published, you cannot switch between free and paid submission types

  • For published calls with entry fees, you can modify fee amounts and piece limit configurations at any time

  • The "This call has an entry fee" option cannot be disabled once a call is published with fees

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