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Expenses & Revenue
Expense Categories overview
Expense Categories overview

Not sure how to categorize your expenses? Take a look at this short guide.

Katie Carey avatar
Written by Katie Carey
Updated over a week ago

Get an accurate picture of your art business by staying on top of your income and expenses with Artwork Archive. 

Not sure how to categorize your expenses? 

Take a look at the following categories used on Artwork Archive and commonly used on tax forms to get a breakdown of where your expenses are going. 

Once they are recorded in Artwork Archive, you can easily export them to Quickbooks or any other accounting software.

Current Expense Categories:


Commissions and Fees

Conservation And Maintenance

Documentation and Photography







Legal and Professional Service



Meals and Entertainment

Membership Dues

Office Expenses

Online services

Other Business Expenses

Payment Processing Fees



Professional Development

Rent and Lease




Tax and Licenses

Travel Expenses


Appraisals - Costs related to having artwork professionally appraised.

Commissions and Fees - Commissions paid to galleries, agents, calls-for-entry, etc.

Conservation and Maintenance - Costs for restoring, repairing, or maintaining artwork.

Documentation and Photography - Expenses for photographing artwork or documentation.

Donation - Charitable contributions made by the business.

Fabricating - Expenses for materials and services to fabricate art.

Framing - Framing costs for preparing artwork for exhibition or sale.

Honorariums - Payment for professional services or speaking engagements.

Installation - Costs to install artworks for exhibitions or commissions.

Insurance - Premiums paid for business insurance policies.

Legal and Professional Services - Accounting, legal, consulting fees.

Marketing - Advertising, promotional, and marketing expenses.

Materials - Art supplies, raw materials for creating art.

Meals and Entertainment - Business meals and entertainment expenses.

Membership Dues - Dues paid to professional organizations.

Office Expenses - General office supplies and expenses.

Online Services - Subscriptions for online software or services.

Other Business Expenses - Miscellaneous operating expenses.

Payment Processing Fees - Fees paid to process customer payments.

Postage - Mailing, shipping, and delivery costs.

Printing - Printing and reproduction costs.

Professional Development - Education, classes, conferences, and training.

Rent and Lease - Rent for studio, office, storage, or equipment.

Shipping - Costs to transport artwork.

Storage - Art storage fees.

Supplies - General operating supplies.

Tax and Licenses - Business license fees, taxes, etc.

Travel Expenses - Costs for business-related travel.

Utilities - Electricity, gas, water, etc. for studio/office.

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