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Getting started with Private Rooms
Getting started with Private Rooms

Create a virtual gallery of your collection curated exclusively for your clients with Private Rooms.

Katie Carey avatar
Written by Katie Carey
Updated over a week ago

Coordinating with clients, appraisers, or art insurers online can be hard. That’s why we created Private Rooms, a place to easily prepare online viewing rooms to share your collection exclusively with your contacts. 

With a simple interface, you can easily select your artworks and curate a collection. Then, invite your collaborators to a private online gallery of your works. 

Share selected artworks, create custom collections, and get more done, together, with Private Rooms.

**Private Rooms are a premium feature available on Professional/Master Artist accounts and Plus/Premier Collector accounts. It is available on all Organization plans. When subscribed to one of the aforementioned plans, there is no limit to the number of private rooms that can be created. Upgrade your plan to unlock this feature.

To get started:

To add a new private room, you will go to private rooms under the Artwork menu on the left-hand menu. Click new.

Title your room under name and add details in about what artworks you are sending in the Description field.

You can add a passphrase to your private room to protect your collection behind a key phrase that you give to your client. Enter it under Passphrase in Privacy settings

Next, you will want to add artworks to your private room. Scroll down to select your pieces. You can filter by collections, type of work, medium and more. Click the works you want to include in the private room and click "move."

After you have clicked "move" and all your works are in the Selected Pieces column, click "Create Room."

Make sure you click "published" in the private room settings in order to make your private room shareable. To share your work, click on "share" from that Private Room's details (click "dashboard" if you are still in the gallery view to get to this option). 

NOTE: When a Private Room is 'Published', it is shareable but still private and not available to anyone without the URL. When a room is 'Unpublished' you will not be able to copy/paste/share the Private Room's URL until it is marked as 'Published'.

You can add your contacts from Artwork Archive or email addresses to the share dialog box and they will be sent a URL to your curated room for them. 

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