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Creating partial payments and scheduling payments

Allow clients to pay in installments with partial payments.

Updated over a week ago

There may be times that you will want to bill a client in multiple installments. That's why we made it easy to create partial payments in Artwork Archive.

This guide explains how to manage partial payments, communicate payment schedules to clients, and process installments through PayPal.


Recording Partial Payments Manually

To manually record a partial payment:

  1. Click Add Payment at the bottom of the Invoice

  2. Enter the payment amount

  3. Once you have added a payment, it will be recorded in the Payment History and the remaining balance will be updated automatically.


Accepting Partial Payments on PayPal

To enable partial payments through PayPal:

  1. Open the Invoice you want to modify

  2. Locate the option at the top of your Invoice

  3. Enable the Allow Partial Payments toggle


Communicating Partial Payments to your Clients

After enabling partial payments, communicate the payment schedule to your clients:

  1. Navigate to the Notes section on the Invoice

  2. Add details about:

    • Payment schedule (dates and amounts)

    • Instructions for making partial payments

    • Any additional payment terms

    • A personal thank you message (optional)

The notes will appear at the bottom of the Invoice for your client to see.


Client Payment Process

  1. Your client can click Make a Partial Payment on the Invoice

  2. They can enter the amount of their payment installment and click Continue

  3. They will then get an option to pay by PayPal or Credit Card


Learn More

Note:

PayPal Processing is a premium feature and not available on Artist Apprentice or Collector Starter accounts. You can upgrade your account at any time by going to "Account" in your left-side menu.


Have more questions?

You can always send us a message by clicking the Question Mark icon at the bottom right-hand corner of any Artwork Archive page. Our team is happy to help!

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