An Inventory Report is a comprehensive document that lists and details your artwork collection or available pieces. It's a versatile tool that allows artists, collectors, and organizations to showcase their work, track their inventory, and provide essential information for various purposes such as sales, insurance, or exhibition planning.
How to create an Inventory Report:
Navigate to Artwork in the left-side menu.
Click New Report at the top and select Inventory Report from the drop-down menu. (You can also create an Inventory Report from your main Reports page.)
Customize your report by choosing which data you'd like to include.
You can now also include a Cover Page for certain Reports, including Inventory Reports! To include a Cover Page for your Inventory Report, check the box in the "Report Design" section when creating your Tear Sheet that reads, "Include Cover Page with profile image, bio, and social media links"
To revise the artist biography, social media links, and profile image, you can do so by navigating to the My Profile tab in your left-side menu > Profile Info & About tabs.
Learn more about updating your profile settings and information here: Public Profile Set Up & Customization
Select which Pieces to include:
Click on individual pieces and use the Add button
Click Add all pieces to include your entire inventory
Use Filters to select specific pieces
Click the blue Generate Report button.
All Reports generated will populate on your main Reports page.
Once generated, click the title or clue arrow to immediately View, Download, Copy the URL, or Share right from you Artwork Archive account.
Did you know?
To remove a Piece(s) from the right-side Selected Pieces column, select the Piece(s) > select 'Remove' to return the Piece(s) to your left-side inventory.
You can also select 'Remove all # pieces' to remove the selected Pieces from the Report.
How to Edit your Inventory Report
Click the blue pencil icon on the right-hand side of the Report
Edit any fields you'd like
Select the blue "Generate Report" button on the bottom right of your screen. Your Report will then be processed and stored in your Reports page.
Did you know?
You can customize your Reports by uploading your own logo, profile image or report header. Learn more here.
When you share a Report directly with an Artwork Archive Contact, the sharing record is automatically stored in that Contact's history. This feature helps you keep track of interactions, easily reference shared Reports, and maintain organized records for follow-ups.
You can create Report Templates with your preferred settings.
How to Delete your Inventory Report
Locate the Inventory Report you'd like to delete on the Reports page in your account
Click the "X" icon on the right hand-side of the report
Artist Account Examples:
Cover Page for Artist Accounts
Inventory Report for Artist Accounts
Collector & Organization Account Examples:
Cover Page for Collection Management
Inventory Report for Collection Management
