Portfolio Pages are a Report type in Artwork Archive that give you a polished, image-forward presentation of your selected artwork, with one primary image and its details per page. They are built for sharing with potential buyers, galleries, and collectors, as a shareable URL, by email, or as a downloadable PDF.
Each Portfolio Page can carry your contact information, logo, font choices, and multiple images per Piece, so your presentation feels professional and on brand. You can also add a Cover Page with your bio, profile image, and social media links.
You can create a Portfolio Page in two ways: from your Reports page, or directly from a Piece record.
Create a Portfolio Page from the Reports Page
Navigate to Reports/Docs > Reports in your left-side menu
Select New Report at the top right, then choose Portfolio Pages from the drop-down menu
Customize your Report with your sort options, multiple images, font options, contact information, and data options
Select the Pieces you want to include, then select Add #
Select Add all # pieces at the top of the left-side column to include your entire inventory at once
Everything you have selected appears in the right-side column. Anything still available to add stays in the left-side column
To take a Piece out, select it in the right-side column and select Remove
Select Remove all # pieces at the top to clear the column
Use the Filter Tool to Select Pieces in Bulk
Select Show Filter to narrow the artwork list down before you add Pieces.
Create a Single Portfolio Page from a Piece Record
Navigate to Artwork > Pieces in your left-side menu
Open the Piece record you want a Portfolio Page for
Select New Report at the top
Select Portfolio Page from the drop-down menu
Choose the settings and Piece information you want to include
Select Generate Report at the bottom
Did you know?
Your logo, profile image, and contact information come from My Profile in your left-side menu. Your Report header comes from Saved Header on the Reports page. Learn how to add a Report header.
Find and Edit Your Report
Your Portfolio Page will be generated and stored on your Reports page where you can also make further edits, share, download, etc.
You are redirected to Reports/Docs > Reports once your Report starts generating
Select the title of your Report in the Report column
Choose View, Download, Copy URL, Share, or Rename from the drop-down menu
Select the pencil icon to the right of the Report to edit it
Generating an edited Report saves a new version on your Reports page
Include a Cover Page in Your Report
To add a Cover Page to your Portfolio Page, check the box in the Report Design section that reads Include Cover Page with profile image, bio, and social media links.
Example Cover Page
✅ How to Share Your Report
Artwork Archive makes it easy to share with your Contacts, and tracks the sharing history in the Contact record for you.
Select the blue title of your Report on the Reports/Docs page
Choose how you want to send it
Download the Report as a PDF to your computer or device
Copy the URL to paste into an email or message
Share directly with a Contact record in your Artwork Archive account
Did you know?
When you share a Report directly with a Contact record in Artwork Archive, that sharing history is saved in that Contact's history.
So if a gallery director asks "did you send me something?", you can look it up in seconds. No digging through your email inbox required!
Example Portfolio Pages
