A Cover Page is a personalized first page that gets added to the front of your report before your artwork content begins. When someone opens your report, the Cover Page is the very first thing they see — it's your introduction.
Artwork Archive automatically builds your Cover Page using information already saved in your account profile, including your: Profile image, Artist Biography, and Social media links
You don't have to design anything or learn how to use design software. Artwork Archive puts it all together for you!
Cover Page Examples
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Did you know?
Cover Pages are available on these three report types:
Step 1: Make Sure Your Profile Is Filled Out First
Your Cover Page pulls its content directly from My Profile > Profile Info and About. If your profile is empty or missing information, your Cover Page will be blank in those areas. Taking a few minutes to fill out your profile before creating your report will make all the difference.
Here's what to add:
Profile image — a clear photo of you, your studio, or your artwork (up to 30MB; JPG or PNG work best)
Bio — about you and your artistic practice
Social media links — your Instagram handle, website URL, Facebook page, or any other links you'd like to include
Did you know?
The profile image, logo, and report header you add to your profile can also be used on your Invoices and other Artwork Archive reports — so updating your profile once keeps all your professional materials consistent. Learn more about customizing your reports.
Add a Profile Image
Navigate to My Profile in your left-hand menu > Profile Info
Upload your profile image by selecting the gray "Choose File" button for the Profile Image section
Click the blue Save button
Add Social Media Links
Navigate to My Profile in your left-hand menu > Profile Info
If you have a main external website, you can include the full website URL in the Profile Info contact section
Scroll down to the Social Media section and add any links you'd like to appear on your Cover Page
These links will also appear on your Public Profile if you have made your profile public.
Click the blue Save button
Add your Artist Biography
Navigate to My Profile in your left-hand menu > About
Scroll down to the full Biography section where you can use our rich text editor to format your Artist Bio and even include hyperlinks!
Click the blue Save button
Tip:
Not sure what to write for your bio? Even two or three sentences about your medium, style, or inspiration is a great start. You can always come back and update it later.
Step 2: Create Your Report and Include Your Cover Page
Once your profile is ready, adding a Cover Page to your report is just one checkbox. Here's how to do it from start to finish:
Navigate to Reports/Docs in your left-side menu
You can also start from the Artwork > Pieces page by clicking the blue New Report button at the top
Click the blue New Report button
Select your report type: choose Inventory Report, Tear Sheet, or Catalog Page (Cover Pages are only available on these three report types.)
Scroll down to the Report Design section > check the box that reads: "Include Cover Page with profile image, bio, and social media links"
Select your preferred display and data settings. Select the Pieces you want to include in the report.
Use the filter bar in the Piece selection section to narrow down your artwork list if needed
Click the blue Generate Report button on the bottom right
That's it! Your report will process and be stored/accessible on your Reports page. When you view the report, it will open with your Cover Page as the first page, followed by all of your artwork content.
Don't see the Cover Page checkbox?
Double-check that you've selected one of the three supported report types:
The checkbox will not appear for other report types.
Step 3: Preview Your Report Before You Share It
Before sending your report to a gallery, collector, or anyone else, take a moment to preview it and make sure everything looks the way you want.
After your report generates, find it listed on the Reports/Docs page
Click the blue title of your report to open a preview
Check that your Cover Page shows your photo, bio, and social links correctly
If anything looks off (e.g., if your photo is missing or your bio is blank), go back to My Profile, make your updates, and then regenerate the report by clicking the blue pencil icon beside the report to regenerate
Did you know?
When you edit a report in your Reports page (by clicking the blue pencil icon to the right of the report), all the same settings and Pieces selected initially will appear as they were selected when you first created the report.
✅ How to Share Your Report
Once you're happy with how your report looks, Artwork Archive makes it easy to share to your Contacts and automatically tracks the sharing history within the Contact records.
Click the blue title of your report on the Reports/Docs page
You'll see options to:
Download the report as a PDF to your computer/device
Copy the URL to paste into an email or message
Share directly with a Contact Record in your Artwork Archive account
Did you know?
When you share a report directly with a Contact Record in Artwork Archive, that sharing history is automatically saved in that Contact's history.
So if a gallery director asks "did you send me something?", you can look it up in seconds. No digging through your email inbox required!
Tips for a Professional-Looking Cover Page
Use a clear, well-lit photo. Blurry or dark images will show up that way on your Cover Page.
Add at least one social media or website link. This makes it easy for whoever receives the report to learn more about you and your work beyond the pages in front of them.
Regenerate if you update your profile. If you change your photo or bio after already creating a report, you'll need to regenerate the report for the updated information to appear. Simply click the blue pencil icon next to your report to edit and regenerate it.
Cover Page Examples
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Frequently Asked Questions
My Cover Page is showing up blank. What do I do?
This usually means your profile isn't filled out yet. Go to My Profile in the left-hand menu, add your photo, bio, and social links, save your changes, and then regenerate your report.
I don't see a checkbox for the Cover Page. Why not?
Cover Pages are only available on Inventory Reports, Tear Sheets, and Catalog Pages. If you're creating a different report type, the option won't appear.
Can I customize the layout or design of my Cover Page?
The Cover Page layout is set by Artwork Archive and uses your profile information automatically. To change what appears on it, update your profile image, bio, or social links in My Profile.
Will my Cover Page update automatically if I change my profile?
No, existing reports won't update on their own. If you make changes to your profile and want them reflected in a report, you'll need to regenerate that report. Click the blue pencil icon next to the report to edit and regenerate.
Can I add a Cover Page to a report I already created? Yes! Click the blue pencil icon next to your existing report, check the Cover Page box in the Report Design section, and click Generate Report again.