A Cover Page is a personalized first page that sits at the front of your Report, before your artwork content begins. When someone opens your Report, the Cover Page is the first thing they see, so it works as your introduction.
Artwork Archive builds it for you from information already saved in your account: your profile image, artist biography, and social media links. There is nothing to design and no software to learn.
Cover Page Examples
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Did you know?
You can add a Cover Page to any Report type. Cover Pages are currently available on Artist accounts.
Step 1: Fill Out Your Profile First
Your Cover Page pulls its content straight from My Profile > Profile Info and About. If your profile is empty, those areas of your Cover Page come out blank, so it is worth a few minutes before you build the Report.
Here is what to add:
Profile image, a clear photo of you, your studio, or your artwork (up to 30MB, JPG or PNG work best)
Bio, about you and your artistic practice
Social media links, your Instagram handle, website URL, Facebook page, or anything else you want to include
Did you know?
The profile image and logo you add to My Profile are also used on your Invoices and other Reports. Your Report header comes from Saved Header on the Reports page. Learn how to add a Report header.
Add a Profile Image
Navigate to My Profile > Profile Info in your left-side menu
Select Upload Photo in the Profile Image section and upload your photo
Select Save Changes
Add Social Media Links
Navigate to My Profile > Profile Info in your left-side menu
Add your main website URL in the contact section, if you have one
Scroll down to Social Media and add the links you want on your Cover Page
These links also appear on your Public Profile if your profile is public
Select Save
Add Your Artist Biography
Navigate to My Profile > About in your left-side menu
Scroll to the Biography section and write your bio, using the rich text editor to format it or add hyperlinks
Select Save
Did you know?
Not sure what to write for your bio? Two or three sentences about your medium, style, or inspiration is a great start. You can always come back and update it later.
Step 2: Create Your Report and Include Your Cover Page
Once your profile is ready, adding a Cover Page is a single checkbox.
Navigate to Reports/Docs > Reports in your left-side menu
You can also start from Artwork > Pieces and select New Report at the top
Select New Report and choose your Report type
Scroll down to the Report Design section and check the box that reads Include Cover Page with profile image, bio, and social media links
Choose your display and data settings, then select the Pieces you want to include
Use the filter bar in the Piece selection section to narrow your artwork list
Select Generate Report at the bottom right
Your Report processes and is stored on your Reports/Docs page. When you open it, your Cover Page is the first page, followed by your artwork content.
Note:
Do not see the Cover Page checkbox? Cover Pages are currently available on Artist accounts. If you are on a Collector or Organization account, the option does not appear in the Report Design section.
Step 3: Preview Your Report Before You Share It
Before sending your Report to a gallery, a collector, or anyone else, take a moment to check it over.
Find your finished Report on the Reports/Docs page
Select the blue title of your Report to open a preview
Check that your Cover Page shows your photo, bio, and social links correctly
If anything looks off, go back to My Profile, make your updates, then select the pencil icon beside the Report to regenerate it
Did you know?
When you edit a Report from your Reports page, every setting and Piece you chose the first time is still selected, so you only change what you want to change.
Note:
The pencil icon appears only on Report types that can be edited. Financial and contacts-based Reports cannot be edited from the Reports page. To change one of those, go back to the feature you created it from, set your filters there, and generate a new Report.
✅ How to Share Your Report
Once you are happy with how it looks, Artwork Archive makes it easy to share with your Contacts and tracks the sharing history in the Contact record for you.
Select the blue title of your Report on the Reports/Docs page
Choose how you want to send it
Download the Report as a PDF to your computer or device
Copy the URL to paste into an email or message
Share directly with a Contact record in your Artwork Archive account
Did you know?
When you share a Report directly with a Contact record in Artwork Archive, that sharing history is saved in that Contact's history.
So if a gallery director asks "did you send me something?", you can look it up in seconds. No digging through your email inbox required!
Tips for a Professional-Looking Cover Page
Use a clear, well-lit photo. Blurry or dark images show up that way on your Cover Page.
Add at least one social media or website link. It makes it easy for whoever receives the Report to learn more about you beyond the pages in front of them.
Regenerate after you update your profile. If you change your photo or bio after creating a Report, regenerate the Report for the new information to appear.
Frequently Asked Questions
My Cover Page is showing up blank. What do I do?
This usually means your profile is not filled out yet. Go to My Profile in your left-side menu, add your photo, bio, and social links, save your changes, then regenerate your Report.
I do not see a checkbox for the Cover Page. Why not?
Cover Pages are currently available on Artist accounts. If you are on a Collector or Organization account, the option does not appear in the Report Design section.
Can I customize the layout or design of my Cover Page?
The layout is set by Artwork Archive and fills itself in from your profile. To change what appears on it, update your profile image, bio, or social links in My Profile.
Will my Cover Page update automatically if I change my profile?
No. Reports you have already generated stay as they are. To reflect profile changes, select the pencil icon next to the Report and generate it again.
Can I add a Cover Page to a Report I already created?
Yes. Select the pencil icon next to your existing Report, check the Cover Page box in the Report Design section, and select Generate Report again.