Keeping track of artwork status is crucial for maintaining an organized inventory. Artwork Archive provides a robust system for managing status updates, allowing you to quickly modify piece statuses, efficiently filter your collection, and track important transitions like sales or donations. This streamlined approach ensures your inventory remains accurate and professionally managed, freeing you to focus on your art or collection.
Updating a Piece's Status:
Click on Artwork in the left-hand menu.
Select the artwork you want to update.
Under the artwork's image and details, find the Status drop-down menu.
Choose the appropriate status from the list.
Please note: When you mark the status of a Piece as Donated, Sold, or Gifted, you will be redirected to where you can add the details of the donation or sale.
Update Statuses for Multiple Pieces
Navigate to your main dashboard.
From the top menu, choose Bulk Actions > Bulk Edit.
Choose the pieces for which you want to update the status.
Click the blue Next button.
Click the blue Update Status button.
Choose the status you wish to assign to the selected pieces.
Click the blue Confirm Changes button.
Hide or Archive Works from Main View
When you mark an artwork as Work Destroyed, Archived, Lost, Deaccessioned, or Returned to Owner, it will no longer appear in your main inventory view. Instead, these items are accessible through a "Hidden" icon located above the filter bar on your main dashboard.
This allows you to:
Keep records of these pieces without cluttering your active inventory
Effectively separate works that are no longer part of your current collection
Maintain a comprehensive artwork history while focusing on active pieces
To view or manage hidden items, simply click on the "Hidden" icon on your dashboard.
