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How to Set Up Your Artwork Archive Public Profile (for Organization Accounts)

Turn on your organization's Artwork Archive Public Profile, choose which Pieces are public, add your logo and branding, and set the layout visitors see.

A Public Profile gives your organization a public home for its collection: the artwork itself, the Collections you curate, your Exhibitions, your artists, an About section, an Interactive Map, and a News feed. This article covers turning it on and getting the essentials in place.

For what each of those pages does and how to get the most out of them, see Public Profile Features for Artwork Archive Organization Accounts. To see how other institutions use theirs, browse the Discovery page using keywords such as Gallery, Collection, University, and Public Art.

How to Make Your Organization's Public Profile "Public"

By default, everything in your Artwork Archive account is private. Making your profile public is what puts it on the web and on Discovery. If you would rather share your collection with a named group instead, create a Private Room.

  1. Click My Profile in the left-side menu

  2. Use the profile visibility control at the top of the Manage Your Public Profile page, next to the page heading, to set your profile to public

SCREENSHOT: Manage Your Public Profile page header with the profile visibility control and the profile URL

Did you know?

Can you password protect your public profile. Password protection suits arts organizations that want their Public Profile reachable only by a specific group, such as the staff of a corporation or hospital.

  1. Click the Profile Settings tab at the top

  2. In the right-hand column, find Privacy Settings and the Password Protection section

  3. Turn on Password Protect Your Public Profile

  4. Enter a secure password and save it

SCREENSHOT: Privacy Settings panel with the Password Protect Your Public Profile toggle

Did you know?

You can customize your Public Profile URL. You can change your Public Profile URL, or forward your own domain to it. See Domain Forwarding and Customizing your Public Profile URL.

How to Choose Which Pieces in Your Collection Are Public

You can make your entire collection public, or pick the Pieces you want visitors to see. Everything you do not select stays private.

  1. Click My Profile in the left-side menu

  2. Click the Public Pieces tab at the top

  3. Choose which Pieces to make public:

    1. To publish the whole collection, choose Make All Public

    2. To publish individual Pieces, click the box to the far right of a Piece. The box turns blue when the Piece is public and gray when it is not, and your changes save automatically.

    3. You can also change a Piece's public status from within the Piece record itself

SCREENSHOT: Public Pieces tab with the filter options and the public toggles beside each Piece

Did you know?

For more on controlling visibility, see How to Make Pieces in Your Collections Public or Private.

How to Add Your Logo, Profile Image, and Profile Footer

Your branding is what makes a Public Profile look like your institution rather than a generic page.

  1. Click My Profile in the left-side menu

  2. Click the Profile Info tab at the top, where you will find Profile Image, Logo, and Profile Footer

  3. Click Choose File to upload each one. Artwork Archive supports JPEG and PNG files, and a high-resolution file gives the best result.

  4. Choose Use Profile Image or Use Logo to decide which one appears across your Public Profile

  5. Click Save

SCREENSHOT: Profile Info tab showing the Profile Image and Logo uploads with the Use Profile Image and Use Logo options

Did you know?

Your choice applies consistently everywhere your profile appears. You can also use your logo or profile image as the footer on Reports.

Your Profile Footer appears at the bottom of every page of your profile and on your embed pages. Use it for copyright or institutional information, links, or a brief statement.

A Profile Footer displayed at the bottom of an Organization Public Profile.

Footer example: Temiskaming Art Gallery.

Note:

Your profile footer is centered on every page. Footer content is centered at the bottom of the Public Profile. The Profile Footer is separate from your About section, which has its own page.

How to Customize the Layout of Your Organization's Public Profile

Under Profile Settings > Layout & Display you control how your collection is presented. You can choose side or top navigation, Tile View or Grid View for your Artwork page, serif or sans serif type across your profile and its navigation menu, how many Pieces load per page, whether to give visitors a Sort Menu and a Filtering Bar for narrowing by price, size, availability, and creation date, and whether your Contact page appears at all.

For every setting and what it does, see How to Change the Layout of Artworks on Your Public Profile.

You can also decide which page visitors land on first. See How to Set the Default Landing Page for Your Artwork Archive Public Profile.

How to Preview Your Organization's Public Profile

Click View Public Profile at the top right of the Manage Your Public Profile page, or View Profile under My Profile in the left-side menu. Either opens your profile exactly as a visitor sees it.

You can preview this way even while your profile is private, so you can get everything right before anyone else can see it.
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SCREENSHOT: The View Public Profile button at the top right of the Manage Your Public Profile page

Explore Artwork Archive Video Tutorials for Organizations

More walkthroughs are available in the Video Tutorials for Organizations collection.

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