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Exhibitions for Organizations
Getting Started with Exhibitions for Organizations
Getting Started with Exhibitions for Organizations

Artwork Archive makes exhibition management easy. Archive past shows, manage upcoming exhibits, and curate online exhibitions.

Elysian Koglmeier avatar
Written by Elysian Koglmeier
Updated over a week ago

This Exhibition tool is available only for ORGANIZATION plans.

What do I use the Exhibitions page for within my Organization account?

You can manage your exhibits in three ways: 1) archive past exhibitions so that you have the information on hand, 2) manage upcoming exhibits (both online and on-site), 3) create online exhibitions to make your collection more accessible.

You can record information like artworks included, submission deadlines, reception dates, curators, fees, etc. Upload important documents like press releases, loan agreements and shipping information. Upload and share media associated with the exhibit like installation shots, virtual tours, artist interviews, press releases, educational materials and more.

Note: To add Pieces to an Exhibition, the Pieces must be added to your Artwork Archive inventory first.

Adding an Exhibition:

Click Exhibitions in the left-side menu, then click the gray New Exhibition button. The only field that is required is “Title.” Enter the rest of the information you’d like to include. Then click Save.

Here is a brief glossary of terms and fields you'll find on the Exhibition Form that may be new to you.

Fees is an open ended field that you can use to document the fee you charge artists for submitting their artworks, or the fee you pay for a traveling exhibition, or it can be the total cost of the Exhibition.

Within Location Info you can identify the Exhibition as On-site, Online or Traveling.

You can also assign a Location to the Exhibition. *If you enter start and end dates below the Location field, the system will automatically add your Exhibition pieces to the Location when the Exhibition is up.

Exhibition Groups/Rooms allow you to categorize your Exhibition as you might in person. Consider them sections of the exhibit. For instance, you could segment the exhibition into themes like "Abstract," "Representational" or by medium -- "Paintings," "Sculpture," "Drawings," etc. If you make your Exhibition public, the viewer will be able to view the Exhibition by Room. It is a filter on the Exhibition page.

You can also publish the Exhibition to your Public Profile page. To make the Exhibition public, scroll down to Public Exhibition Page Options and check the Publish Exhibition box.

You can include image and video media on your Exhibition's Public Profile Page. Examples of Image Media include installation shots, exhibition fliers, press releases and other marketing materials. Examples of Video Media are guided tours and exhibition walkthroughs, artist interviews and guest lectures.

Adding Pieces to an Exhibition:

You add Pieces to the Exhibition after creating the Exhibition record.

After clicking “Save” on the Exhibition form, you’ll be brought to the Exhibition record.

Click Assign Pieces in the top menu below the Exhibition name.

If you are adding Pieces to an existing Exhibition record, click Exhibitions in the left-hand menu and select the show to which you'd like to assign Pieces. Then, click the gray Assign Pieces button at the top.

Select the Pieces you'd like to assign from the left side, then click the gray Move button to add them to the Selected Pieces column to the right. Once you’ve added the Pieces you want to include, click the blue Assign button to add them to your Exhibition record.

Note: If you have created an Exhibition Group/Room within the Exhibition, then you’ll be able to assign pieces to the particular group/room. Click on “Add Pieces to Group” dropdown.

Each piece assigned to the show will have an Exhibition Record automatically added to their Artwork page within Exhibition History.

How to delete an Exhibition:

Click Exhibitions in the left-side menu. Then click Edit to the right of the Exhibition you wish to delete. Click the red trash can button at the bottom of the page.

Note: The deletion is permanent, but the Pieces associated with the Exhibition will not be deleted.

Still have questions? Watch this quick tutorial.

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