Note:
The virtual Exhibitions feature is only available for Organization accounts.
What Is the Exhibitions Page for Organizations?
You can manage your exhibits in three key ways:
Archive past exhibition records for easy reference. Includes artwork, dates, fees, and other details.
Track details for upcoming physical and online shows. Submission deadlines, artworks, contracts, artists - it's all in one place.
Build online exhibitions to showcase your collection digitally. Drive engagement with media like virtual tours and artist interviews. You can even embed exhibitions onto your own website.
The Exhibitions page centralizes critical data:
Artworks included
Key dates and deadlines
People involved like curators
Associated files like loan agreements
Note:
To add artwork to an Exhibition record, it must first be uploaded into your Artwork Archive account.
How to Create an Exhibition Record
Click Exhibitions in the left-side menu
Click + New Exhibition below the Exhibitions title
The only field that is required is Name
You will add Pieces to the exhibition after it is created
Enter the rest of the information you’d like to include
Click Save
Did you know?
The "Description" section includes formatting tools (called a rich text editor) that let you customize how your Exhibition record looks. You can use bold, italics, create lists, and more to highlight important information.
You can also add hyperlinks to external websites. Just select the link icon (🔗) in the toolbar to include relevant sources or references in your Exhibition record.
Note:
Be sure to paste the full URL if including hyperlinks (🔗) in the "Description" field, i.e. your hyperlink URL needs to start with "https://www."
✅ Correct: https://www.artworkarchive.com
❌ Incorrect: www.artworkarchive.com (missing https://)
Why this matters: If you don't include "https://" at the beginning, the link won't work properly. Always copy the full address from your browser's address bar.
Glossary of terms on the Exhibition Form (click to expand)
Glossary of terms on the Exhibition Form (click to expand)
Fees is an open ended field that you can use to document the fee you charge artists for submitting their artworks, or the fee you pay for a traveling exhibition, or it can be the total cost of the Exhibition.
Within Location Info you can identify the Exhibition as On-site, Online or Traveling.
You can also assign a Location to the Exhibition. *If you enter start and end dates below the Location field, the system will automatically add your Exhibition pieces to the Location when the Exhibition is up.
Exhibition Groups/Rooms allow you to categorize your Exhibition as you might in person. Consider them sections of the exhibit. For instance, you could segment the exhibition into themes like "Abstract," "Representational" or by medium -- "Paintings," "Sculpture," "Drawings," etc. If you make your Exhibition public, visitors can browse it by room on the Rooms tab of your public Exhibition page.
You can also publish the Exhibition to your Public Profile page. To make the Exhibition public, scroll down to Public Exhibition Page Options and check the Publish Exhibition box.
You can include image and video media on your Exhibition's Public Profile Page. Examples of Image Media include installation shots, exhibition fliers, press releases and other marketing materials. Examples of Video Media are guided tours and exhibition walkthroughs, artist interviews and guest lectures.
How to Assign Artwork to an Exhibition Record
After clicking Save on the Exhibition form, you’ll be brought to the Exhibition record.
Click + Assign Pieces at the top of the record or in the Pieces in Exhibition section
If you are adding Pieces to an existing Exhibition record, click Exhibitions in the left-side menu, then open the record by clicking its title or clicking Actions > View on its card
Select the Pieces you'd like to assign from the left-side column
Click Add # to add them to the Selected Pieces column on the right
You can also use Show Filters to narrow down your search
You can add in bulk by selecting Add all # pieces
If you've created Exhibition Groups/Rooms, choose a group from the Add Pieces to Group drop-down at the top of the page
Click Assign at the bottom right
How to Remove Artwork From an Exhibition Record
Open the Exhibition record and scroll to Pieces in Exhibition
Click Actions next to the Piece
Click Remove Artwork
The Piece stays in your inventory. It's removed from this Exhibition record, and the exhibition is removed from that Piece's Exhibition History.
How to Publish an Exhibition to Your Public Profile
Publishing shares your exhibition on your Public Profile, so visitors can explore the show online. You can also embed a published exhibition on your website.
Open the Exhibition record and click Actions > Edit
Scroll to Public Exhibition Page Options and check Publish Exhibition
Optionally, choose a Default Piece Order for Exhibition and a Default Exhibition Page Tab, and add supporting images or videos
Click Save
Your exhibition now shows a Published tag on its card and on the Exhibition record. Click Public View at the top of the record to see the page your visitors see. Exhibitions that aren't published show an Unpublished tag, and Public View appears once you publish.
Note:
All artwork in a published exhibition appears on your Public Exhibition Page, whether or not each Piece is marked public.
How to Create an Exhibition Record From a Piece Record
Click Artwork > Pieces in the left-side menu
Select a Piece record for which you'd like to create an Exhibition History
Scroll down to the Exhibition History section
Click New Exhibition Record to create an Exhibition record that will include this Piece record
Fill in the details for the Exhibition record: Exhibition name, Solo or Group show from the drop-down menu, Exhibition dates, and Location information
You can select the Exhibition Start and/or Exhibition End dates if information is relevant to this Exhibition record
Click Save on the bottom right
How Exhibition History Appears on Your Piece Records
Each Piece assigned to the show has the exhibition added to its Exhibition History, with details from the Exhibition record. Click View Exhibition next to an entry to open that Exhibition record.
How to Archive and Unarchive an Exhibition Record
Click Exhibitions in the left-side menu
Click Actions on the Exhibition card (or at the top of an open Exhibition record) and select Archive
When asked "Are you sure you want to archive this Exhibition?", click OK
How to View and Unarchive Archived Exhibition Records
On the Exhibitions page, click Archived next to New Report (the number shows how many records you've archived). This opens Archived Exhibitions
To unarchive a record, click Actions on its card and select Unarchive
To return to your active Exhibition records, click Show Active
Did you know?
Archiving only hides an Exhibition record inside your account. It doesn't change your Pieces, their Exhibition History, or whether the exhibition is published.
To keep an exhibition on your Public Profile but out of your active list, archive it and leave it published.
To hide it from everyone without losing the record, archive it and unpublish.
How to Delete an Exhibition Record
Click Exhibitions in the left-side menu
Click Actions on the Exhibition card and select Edit, or open the Exhibition record and click Actions > Edit
Click the trash can button at the bottom left of the form
Confirm that you want to delete the Exhibition record
Important Note
Deleting an Exhibition record is permanent and can't be undone. Your Pieces won't be deleted, but the exhibition will be removed from the Exhibition History of every Piece that was assigned to it. A published exhibition will also be removed from your Public Profile and web embed.
To hide an exhibition without losing it, archive and unpublish it instead.
