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How to Create a Public Profile (for Collectors)

Set up a Public Profile to share your art collection, connect with other collectors, and get discovered on Artwork Archive's Discovery platform.

Collectors who want to use the Public Profile feature have a range of options to create their own vision of a publicly linked page.

By default, all of the information in your account is private. However, you can choose to share the work in your collection with a general audience using the Public Profile. If you prefer to share your collection privately, you can also create Private Rooms.

Here is how to get started creating a Public Profile.
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A collector's Public Profile displayed on a desktop screen, showing artwork thumbnails and a top navigation menu.

How to add a Logo, Profile Image and Profile Footer

  1. Click My Profile on the left-side menu of your main dashboard

  2. Then click the Profile Info tab at the top. You will then see the area where you can include a Profile Image, Logo and Profile Footer

  3. Click Choose File to choose your Profile Image. We support JPEG and PNG files.

  4. If you upload both a profile image and a logo, select Use Profile Image or Use Logo to choose which one appears on your Public Profile

    The Profile Info tab showing the Profile Image and Logo upload fields, with the Use Logo option selected to display on the Public Profile.

  5. Then click Save.

    • For best results, choose a high-resolution photo. You have the ability to use your logo or profile image as the footer on Reports as needed.


Your Profile Footer can be used for additional info that you want to follow the works on every page. Here, you can add copyright information as well as additional links or a brief statement about your collection.

The Profile Footer text field showing a drafted footer message with formatting toolbar options above it.

Note:

All information will be centered at the bottom of the Public Profile

How to Make Your Profile Public

  1. Click on My Profile in the left-side menu

  2. At the top of the page, select the status dropdown, which starts as Private - No Public Access

    The Manage Your Public Profile page with the status dropdown open, showing Private - No Public Access highlighted and Public - Visible on Discovery & Search as the option to select.

  3. Select Public - Visible on Discovery & Search to make your profile fully public

    The Manage Your Public Profile page with Public - Visible on Discovery & Search selected in the status dropdown.

Did you know?

You can preview your Public Profile before it goes live! While your profile is still private, select Preview as a Visitor in the top right to see exactly what visitors will see. Once your profile is public, that button becomes View Public Profile.

Sharing your Profile with a select audience

To share your Public Profile with a limited group without making it fully public:

  1. Navigate to My Profile > Profile Settings

  2. Find Password Protection under Privacy Settings

  3. Toggle on Password Protect Your Public Profile

  4. Enter a secure password in the passphrase field

  5. Click Save Password

The Profile Settings panel with the Password Protection toggle and password field highlighted under Privacy Settings.

You can now share your Public Profile with a select network by sharing the password with them.

How to specify Pieces in your Collection as "public" or "private"

You can choose to make your entire collection public, or specify which pieces you would like to show up on your Public Profile.

  1. Click on My Profile in the left-side menu

  2. Click on the Public Pieces tab at the top

  3. Scroll down to choose which pieces you would like to be made public

    1. To make your entire inventory public, choose Make All Public

    2. To make individual pieces public, click the box to the far right of your Piece. The box will turn blue when made Public, and gray when not public. Your changes will automatically save.

Did you know?

You can search for specific Pieces using the Search bar above the Filters box, or narrow down the works shown by selecting Filters. This helps you manage your own list. To let visitors sort, filter, and search your artwork themselves, turn on the Sort Menu, Filtering Bar, and Piece Search Bar under Profile Settings > Layout & Display.

The Public Pieces tab showing a list of artwork with the public visibility toggle highlighted for one piece.

Note:

To display Collections, set each Piece to Public and toggle on Show collections under Profile Settings > Page & Piece Order. And if you'd like visitors to see more than just Sold status, turn on Show All Statuses under Profile Settings > Essential Settings to also show Reserved, Not for Sale, and others.

What else you can customize

Once your profile is public, there's more you can do to make it your own:

  • Choose your layout. Pick side or top navigation, Tile or Grid view, and more under Profile Settings > Layout & Display.

  • Let visitors sort, filter, and search. Turn those controls on under Layout & Display.

  • Show more than Sold status. Turn on Show All Statuses under Essential Settings.

  • Set up your Contact page. Add a short introduction under Profile Info > Contact & Location so visitors know how to reach you.

See How to Set Up and Customize Your Artwork Archive Public Profile for the full walkthrough.

Video Tutorial: Getting Started for Collectors

Want more guidance and a visual tutorial specifically for collectors?

View our video tutorial below:

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