What is the Exhibitions feature?
The Exhibitions feature is a way for you to track information that corresponds to each future, present or past exhibitions, competitions, or other artist opportunities. You can record information including Pieces Submitted, Submission Deadline, Pieces Accepted, Competition Date, Notification Date, and Awards.
Note:
The Exhibition Tracking Feature is only available for Artist & Organization accounts. However, all account types include the ability to log Exhibition History for individual piece records on a Piece Record.
Creating a new Exhibition Record
Click Exhibitions in the left-side menu
Click +New Exhibition from the top menu
Under the Show Type drop-down select Exhibition, Competition, or Art Fair
Enter the rest of the information you’d like to include
Click the blue Save button on the bottom right of your screen
Assigning a Location Record to your Exhibition Record
If you don’t see the Location Record you’d like to add for the Exhibition, click Create New Location.
If you want the location information for this exhibition to be added to the location history of piece records for artwork accepted into this show, select 'Create Location Records for pieces accepted to this show.'
Did you know?
The "Description" section includes formatting tools (called a rich text editor) that let you customize how your Proposal looks. You can use bold, italics, create lists, and more to highlight important information.
You can also add hyperlinks to external websites. Just select the link icon (🔗) in the toolbar to include relevant sources or references in your Exhibition record.
Note:
Be sure to paste the full URL if including hyperlinks (🔗) in the "Description" field, i.e. your hyperlink URL needs to start with "https://www."
✅ Correct: https://www.artworkarchive.com
❌ Incorrect: www.artworkarchive.com (missing https://)
Why this matters: If you don't include "https://" at the beginning, the link won't work properly. Always copy the full address from your browser's address bar.
Assigning Pieces to an Exhibition Record
Note:
To add Pieces to an Exhibition Record, the Pieces must be added to your Artwork Archive inventory first.
Create an Exhibition Record
Click into the Exhibition Record
Click Assign Pieces in the top menu
Select Pieces to assign from the Piece selection menu by clicking the Piece(s) shown in the left column.
Click the blue "Add #" button to assign that Piece(s) to the right column. The right column will list the Pieces that will be included in this Exhibition record.
You can narrow down your search by using the Search bar on the left column and/or taking advantage of the blue Show Filters bar to narrow down your search by a multitude of categories and drop-down menus that you can select from:
Choose the status of the pieces being added at the top
Click the blue Assign button at the bottom
Adding Additional Files to an Exhibition Record
Once an Exhibition Record is created, you can add Additional Files to the record such as press releases, marketing materials, contracts, etc.
You'll find the Additional Files button when you scroll to the bottom of your Exhibition record.
Note:
Additional document storage is only available on Artist Professional and Master, Collector Plus, Collector Premier, and all Organization accounts types. You can upgrade your plan here.
Deleting an Exhibition Record
Click Exhibitions in the left-side menu
Click Edit to the right of the Exhibition Record you wish to delete
Click the red trash can button at the bottom of the page
You will then be prompted to confirm deleting the Exhibition record
Important:
The deletion of the Exhibition Record is permanent and cannot be undone, but the Pieces associated with the Competition will not be deleted.
Archiving/Unarchiving an Exhibition Record
Click Exhibitions in the left-side menu
Click Archive to the right of the Exhibition Record you wish to delete
Click OK in pop-up dialog box to confirm
You can access archived Exhibition Records within the Archive tab located at the top of the main Exhibitions page. Navigate there to view your archived Exhibition records where you can select View, Edit, or Unarchive.
Call Submissions & Exhibitions Webinar
In this recorded webinar, you'll learn how to streamline your art opportunity applications using Artwork Archive's integrated toolkit. From grants to exhibitions, discover how to organize your materials, track deadlines, and submit professional applications—all from one centralized platform.
Still have questions? Watch this quick tutorial.
Did you know?
If the important dates for your Exhibition are in the future, they will also automatically populate in your Schedule in Artwork Archive so you never have to miss an important deadline.