Artwork/QR Labels take the guesswork out of keeping your art organized and professionally presented. Use them to track works in storage, create polished exhibition wall labels, or add identifying information directly to the back of a piece. With flexible size and design options, you can build labels that fit your workflow whether you're preparing for a show, updating your inventory, or lending work to a collector.
Where to Create Artwork/QR Labels
You can generate Artwork/QR Labels from four places in your Artwork Archive account. The label creation process and settings are the same from any starting point. The difference is which artworks are available to select.
Pieces Page
Access your full inventory. Select any combination of works across your account.
Navigate to Artwork > Pieces > New Report > Artwork/QR Labels
Reports/Docs Page
Click New Report and select Artwork/QR Labels from the drop-down menu to start from your full inventory.
A Location Record
Navigate to a Location Record and click New Report. Only artwork currently at that location will be available to select. This is useful for generating labels for works in storage or on loan.
An Exhibition Record
Navigate to an Exhibition Record and click New Report. You can choose to create labels for ALL artwork in the exhibition or only ACCEPTED works.
How to Create Artwork/QR Labels
Once you open the label creation screen, you'll work through a series of settings before selecting your Pieces and generating the Report.
Label Options
Choose what artwork information to include on each label:
Include Artist Name (with the option to show Artist Name First or Piece Name First)
Include Creation Year
Include Medium
Include Size
Include Price
Include NFS label if piece is set to Not For Sale
Include Inventory Number
Include Framed Sizing (if framed)
Contact Options
Choose what contact information to include:
Include Website
Include Email
Include Phone
Page Size
Select US Letter or A4 depending on your printer and label sheets. The Avery template numbers listed for each label size will update automatically based on your selection.
Label Size
Choose from four label sizes. Each size supports different content options.
Small
10 per page. Includes: Artwork Information, Contact Information, Image Thumbnail or QR Code.US Letter: Avery 5163/8163
A4: Avery L7165/J8165
Business-card sized (not sticky)
10 per page. Includes: Artwork Information, Contact Information, Image Thumbnail or QR Code.US Letter: Avery 5371/8371/8871
A4: Avery C32026/C32016/C32011
Medium
4 per page. Includes: Artwork Information, Contact Information, Image Thumbnail or QR Code, Logo, Piece Description (400 character limit; cannot be included with a logo, thumbnail, or QR Code).US Letter: Avery 5168/8168
A4: Avery L7169/J8169
Large
2 per page. Includes: Artwork Information, Contact Information, Image Thumbnail or QR Code, Logo, Artwork Description.US Letter: Avery 5126/8126
A4: Avery L7168/J8168
Did you know?
When using Small or Business-card sized (not sticky) labels, a Text Size option will appear in the Label Design section. Choose Compact, Default, or Large to help fit your content within the label's printable area.
After generating, you may see this alert on the Reports/Docs page: "Some label content may not fit due to font size and data options. Review labels before printing." This is an estimate, not a confirmed problem. Always preview your labels before printing.
Label Design
Fine-tune the appearance of your labels:
Size Display Options: Show dimensions in inches, or in inches and centimeters
Text Alignment: Left or Center
Font Options: Sans Serif or Serif
Text Size: Compact, Default, or Large
(Small and Business-card sized labels only)
Did you know?
You can customize the order your labels print using the Piece Sort Options drop-down. This is especially useful for exhibition planning.
QR Code and Thumbnail Options
You can select to include your Piece image thumbnails or a QR code for your labels! See more below:
(select the drop-down arrow to expand each section)
Option 1: Internal Links
Option 1: Internal Links
When scanned, these Internal QR Codes will link directly to the artwork's (private) internal Piece Record inside your Artwork Archive account.
This information is only accessible to you or anyone able to log into your Artwork Archive account.
In use: This is a great option to adhere to the back of your artwork for easier internal inventory management.
Option 2: Public Page Links
Option 2: Public Page Links
When scanned, these Public Page QR Codes will link to the artwork's page on your Artwork Archive Public Profile.
In order for these to be generated, artwork must be marked as Public.
Click here to learn more about how to make pieces public.
In use: This is a great option for those wanting to create wall labels for artwork in an exhibition and give viewers more information about the piece as well as the option to inquire or purchase your artwork directly from your Artwork Archive account.
Option 3: Custom Link
Option 3: Custom Link
When scanned, these QR Codes will all link to the same custom URL you have provided in the text box.
In use: This is a great option for those wanting to direct viewers to a personal art website, a gallery's website or any URL related to the artworks.
Want to learn more about QR code options?
Review our help doc on "How to Generate QR Codes for Artwork Labels in Artwork Archive" to see step-by-step instructions and examples:
Select Your Pieces
Scroll down to the Select your pieces section.
Use Filters to find specific works, or click Add all your pieces to include your full inventory.
Click Add to move pieces into the Selected Pieces column on the right.
Once you've selected everything you want to include, click the blue Generate Labels button.
Your labels will be generated as a PDF and will appear on the Reports/Docs page, where you can view, download, and share them.
Editing Your Labels
To make changes after generating, click the pencil icon to the right of the label report on the Reports/Docs page. Update your settings and a new PDF version will be generated.
