In Artwork Archive, Collectors can generate pre-formatted professional documents including Inventory Reports, Consignment Reports, and Catalog Pages with the click of a button. Below are some featured Report examples for Collector use.

To learn more about all the Reports you can create, click here.

Universal Report Generator

One way to generate a report is by using the Universal Report Generator tool found under the Reports section in your Artwork Archive account. This tool makes it easy to find the exact report you need in just a couple of clicks. You can find every report sorted by their respective categories: Pieces, Locations, Contacts, and Other.

Navigate to Reports/Docs from the left-hand menu on your main dashboard
Click the blue 'New Report' button, then select the desired report
Fill in the relevant information
Make sure you click Save, and you're done!

All completed reports will appear under the Reports section in your account.

Essential Information Reports:

Inventory Reports

Inventory Reports are a great way for you to visualize what you have in your inventory. Generate a Report for your entire inventory, or use the Filter bar to select artworks based on a particular criteria like status, artwork type or price range.

Steps to generate an Inventory Report from the main Pieces Page:

Click Artwork in the left-side menu.
Click the gray New Report button under Pieces in your top navigation bar and select Inventory Report.
Decide what information you would like to include
Select your pieces and click move
Click Generate Report

Example Inventory Report:

Tear Sheet

Tear sheets are a more condensed version of inventory reports with more images on each page and just the essential information for each artwork. They are useful when you need to manage or share an overview of your inventory while using fewer pages.

Steps to generate a Tear Sheet

Click Artwork in the left-side menu.
Click the gray New Report button under Pieces in your top navigation bar and select Tear Sheet.
Decide what information you would like to include
Select your pieces and click move
Click Generate Report

Example Tear Sheet:

Exporting Data to a XLS or CSV

You can export your data at any time to keep updated files for extra protection.

Steps to Export your inventory to XLS or CSV

Click Pieces in the left-hand menu
Click New Reports to open a drop-down menu.
Select Export to XLS or Export to CSV.
The file will then be saved to your Downloads folder on your device.

Reports to Highlight the Artwork:

Portfolio Pages

Portfolio Pages are great to send to clients or colleagues. They showcase a larger view of the artwork and basic details following.

Steps to generate a Portfolio Page

Click Artwork in the left-side menu.
Click on the gray New Reports button under Pieces
Select Portfolio Pages.

Example Portfolio Report:

Catalog Pages

You can use Catalog Pages for the largest image of the artwork, along with full details about provenance, additional images, or condition updates. Catalog Pages are great for sending artworks to appraisers or institutions that need to know data pertaining to the piece.

Steps to create a Catalog Page

Click on Artwork in the left-hand menu.
Click on the gray New Reports button under the Pieces
Select Catalog Page

Example Catalog Page:

Business and Asset Reports:

Sales and Donations Report

Sales and Donations reports come in handy for tax, insurance and expense reports by giving you all essential information concerning the price and sale of the artwork.

Steps to create a Sales and Donation Report

Navigate to Income on the left-hand menu
Click Sales/Donations under Income on the left-hand menu
Click New Report
Choose Sales/Donation Report

Example Sales and Donation Report:

Certificate of Authenticity

If you are an artists' foundation, own copyright titles, or have the ability to authenticate works from artists, Certificates of Authenticity will be great for giving a detailed image, artwork information, and a copyright description that is customizable.

Steps to generate a Certificate of Authenticity

Navigate to Artwork on the left-side menu
Click into the Piece Record for which you want to generate a Certificate of Authenticity
Click the gray New Reports button at the top and select Certificate of Authenticity.
Select the information you want to include under Options and click Generate.

Example Certificate of Authenticity:

Reports for Specific Locations:

Consignment Reports

Knowing where your artwork is while moving locations is important to keep track of your collection. Consignment Reports allow you to generate a polished checklist of works at or moving to a particular location. You can include terms and conditions of sales, address how art should be cared for, and formalize an agreement.

Steps to create a Consignment Report

Click Locations in the left-hand menu.
Click into the Location for which you want to create a Consignment Report
Click on the gray New Reports button
Select Consignment Report from the drop-down menu.

NOTE: Consignment reports are only available once you have assigned inventory to a Location Record.

Example Consignment Report: