Financial Management
Create invoices, track payments, manage sales records, and track income, revenue, and expenses for a clear view of your financial health.
31 articles
- Income Section OverviewUnderstand the key components of Artwork Archive's Income section, including Revenue/Expenses, Sales/Donations, and Invoices
- Getting Started with the Sales Pipeline & ProposalsTransform inquiries into sales! Craft irresistible proposals, showcase your best work, and guide clients from "just looking" to "must have."
Expenses & Revenue Tracking
Track income, revenue, and expenses for a clear view of your financial health.
- Get Started with Income & Expense TrackingLearn to add, track, and manage income and expenses, including recurring expenses, in Artwork Archive.
- Artwork-Specific Expense TrackingKeep track of material costs, framing costs, fabrication costs and more.
- Expense Categories in Artwork ArchiveAccurately track, organize and export your expenses, making it easier to gain financial insights and prepare for tax season.
- Expense Tracking & Document Upload (for Collectors)Organize and manage expenses related to artworks in your collection, such as storage, framing, and appraisals.
- Revenue and Expense Tracking (for Organization Accounts)Track your art collection revenue and expenses in Artwork Archive.
- How to Create an Income Report or Expense ReportPull all of your revenue and expense data into one clean, printable report, formatted the way you need it for taxes, recordkeeping, or sharing with your accountant.
- Getting Started with Sales TrackingRegister, track and report on the sales from your art.
- How to Register a SaleTrack your sales and sales details.
- How to view your Sales by Location or ContactKeep track of your sales by location or buyer.
- How to Delete or Undo a Sale, Donation or GiftHow to remove a sale, donation or gift from a Piece Record.
- Marking Artworks as Donated or GiftedArtwork status changes often, so tracking it is essential for staying organized.
- Recording an incoming DonationRecord donor details, contact information and important sales data.
- Where can I find my Purchase Requests and Inquiries on Artwork Archive?Got a message about your art? Here's how to find, view, and respond to purchase requests and inquiries in your Inbox.
- Setting Up PayPal Integration for Online PaymentsStart accepting online payments through your invoices in just minutes!
- Which Currencies are Supported in Payment Processing?Artwork Archive supports PayPal in 20 currencies across many countries. Find out which currency works in your country.
- Are there any fees associated with Payment Processing?Artwork Archive does not charge any fees for sales made through the platform. Standard PayPal fees do apply.
- Can I use other types of payments other than PayPal?Yes! While PayPal is the only integrated payment processor in Artwork Archive, you can accept payment through any method you'd like by adding instructions to your invoice notes.
- Add an External Payment Link as an Alternative Purchase OptionOffer buyers the option to purchase directly through an external payment link in addition to Artwork Archive's invoice flow.
- Issuing a Refund to a Client through PayPalLearn how to issue refunds through PayPal, understand PayPal's fees and policies, and update your records in Artwork Archive accordingly.