Artwork Archive offers various ways to generate reports, which are stored under the Reports section on the left-hand menu. This guide will walk you through the different methods to create reports.
Universal Report Generator
Go to the Reports/Docs section and click the blue New Report button
Select the desired report from the categories: Pieces, Locations, Contacts, and Other
Fill in the relevant information and click Generate Report
This will then create a pre-formatted PDF report that you can immediately view, download or share.
Inventory Reports
Click Artwork in the left-side menu
Click the gray New Report button and select Inventory Report
Select the information to include and click Generate Report
Example Inventory Report:
Consignment Reports
Click on Locations in the left-side menu. Select the Location for which you want to create a Consignment Report. Click on the gray New Reports button and select Consignment Report from the drop-down menu.
NOTE: Consignment reports are only available once you have assigned inventory to a location.
Example Consignment Report:
Tear Sheets
Click Artwork in the left-side menu. Click the gray New Reports button under Pieces and select Tear Sheet. Then select the information you would like to include.
Example Tear Sheet:
Portfolio Pages
Click on Artwork in the left-side menu. Click on the gray New Reports button under the Pieces and select Portfolio Pages.
Example Portfolio Page:
Catalog Pages
Click on Artwork in the left-side menu. Click on the gray New Reports button under the Pieces and select Catalog Pages.
Example Catalog Page:
Certificate of Authenticity
Click on Artwork in the left-side menu. Select the Piece for which you want to generate a Certificate of Authenticity.
Click the gray New Reports button and select Certificate of Authenticity. Select the information you want to include under Options and click Generate.
Example Certificate of Authenticity:
Invoices
Click on Income on the left-hand menu and navigate to Sales/Donations on the top. Search for the sale you want to invoice for and click Actions on the far right of the sale. Select Invoice from the drop-down.
NOTE: The artwork must be marked as sold to one of your contacts before you can generate an invoice. Edit the Sale if you do not see this.
Example Invoice:
Artwork / QR Labels
For more detailed information about how to create Artwork/QR Code Labels, click here.
You can create various sized Artwork/QR Labels from three different places in Artwork Archive including from the main Pieces Page, from inside of a Location Record as well as from inside of an Exhibition Record.
Note: You can generate 3 different types of QR Code Labels. To learn more about when to use each type, click here.
Address Labels
Click on Contacts in the left-side menu. Click the gray New Reports button and select Address Labels.
NOTE: If you'd like to generate labels for a select number of contacts, you can filter your contacts by Groups, Location, or Relation.
Example Address Labels:
Exhibition Report
Click on Exhibitions in the left-hand menu, then select the exhibition for which you'd like to create the Report. Click on that exhibition and then click on New Reports. Select Exhibition Report from the dropdown.
Example Exhibition Report:
Revenue and Expense Report
To create a Report of all your revenue and expenses, click on Income in the left-hand menu. Click on New Reports in the top menu under Revenue & Expenses.
Select Income Report from the drop-down menu.
Example Income Report:
Sales & Donation Report
To create a report of your sales and donations, go to Income on the left-hand menu. Click on Sales/Donations on the top bar.
Click Reports under Sales/Donations and select Sales/Donation Report.
Select sales/donation report.
Example Sales Report:
Keep learning:
Looking for more ways to use each Report in Artwork Archive? Watch the webinar below.